Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox. Archive messages with a single click. A.pst file is the data file used by Outlook for Windows to archive your email messages, contacts, calendar items, tasks, and notes. Import the.pst file in order to transfer messages from a Windows-based computer to Outlook 2016 for Mac or Outlook 2019 for Mac.

Outlook for Mac accounts connected to Exchange may sometimes get error messages stating that their Exchange mailbox is full. And IT support team may have to ask the email client users to delete unnecessary emails and attachments or to archive their mailbox data. Here, we will go through the causes of this issue and ways to deal with it.

Outlook for Mac works with Microsoft Exchange, Microsoft 365, Outlook.com (including Hotmail and MSN), Gmail, Yahoo Mail, and iCloud Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people. Outlook Mac Archive Tool is an application for managing your mail and calendar items in Outlook Mac 2016/365 or Office 2011, including archiving not just to your local hard drive/storage, but also.

Why the Exchange Mailbox is Full?

An Exchange connected user mailbox cannot accommodate more messages when its size reaches the mailbox quota allocated by the Exchange administrator for it. Then, users will have to reduce their mailbox size from the Outlook for Mac email client itself. Deleting unwanted emails and separating attachments from mails can help to some extent. However, a better approach would be to archive the old Outlook for Mac mailbox data and retain only the recent and most relevant items in the mailbox. Let us see how you can check the size of your Outlook for Mac mailbox folders and archive their items.

Instant Solution

Get Kernel for OLM to PST Converter, an automated tool to backup your important Outlook for Mac user data, including emails, attachments, calendars, etc. to Outlook PST.

How to Check the Size of Mailbox Folders in Outlook for Mac?

In Outlook for Mac, users don’t have the facility to check the size of the entire mailbox. They have to do it individually for each folder. For this, right-click the folder, select Folder Properties, and go to Storage tab on the Folder Properties dialogue box. Here one can view the size of the folder as well as the sizes of its subfolders.

How to Archive Outlook for Mac Mailbox Folder Data?

The method for archiving folders in Outlook for Mac is given below:

1. Begin by choosing one or more messages to archive.
2. From the top ribbon, select Archive.
3. Click on Continue on the prompt (This will let you create you a new archive folder).
4. Now, to set archiving rules go to Tools and select Rules, further select Edit Rules.
5. Then select Exchange from the left menu pane, then click on ‘+’ to add a new rule.
6. Assign a Rule name and specify the required conditions. Then click on OK to save the rule.
7. To apply the rule to a folder, select all its emails and click Message > Rules > Apply > Select Rule.

How to Backup OLM Files in PST?

Many OLM users may want to backup their OLM files as PST files. By doing so, they can access their emails in MS Outlook (Windows environment). The process is given below:

1. Begin by signing in to your Gmail account so as to configure the IMAP email account.
2. Then configure your Mac Outlook OLM file with the same Gmail account.
3. Now, create a Gmail label and then start synchronizing the OLM file with IMAP
4. Now, move all OLM file data to IMAP account and then move OLM emails from IMAP mailbox to MS Outlook PST

Also, you can opt for a third party tool Kernel for OLM to PST converter for the conversion of OLM files to PST. This tool helps you to convert OLM files to PST format. It helps migrate all Outlook for Mac items including emails, attachments, calendars, etc. to the Windows environment.

More Information

Ashwani Tiwari | Published: May 20, 2020 | MS Outlook

Mac Outlook and Windows Outlook are two widely used email clients running on the different operating systems. Whereas, working with Mac Outlook many users required to convert Mac Outlook Archive to PST. Mac Outlook stores data in OLM file format and Windows Outlook supports PST file format.

The reasons why most of the user want to export Outlook for Mac archive to PST is very simple as Mac Outlook runs on Mac OS which has high maintenance, on the other hand, Windows Outlook requires Windows OS which has a more simple interface as compared to Mac.

Therefore, the conversion of the Mac Outlook archive to PST needs lots of technical skills in case you go with the manual method option. But, on the other hand, we also have the automated tool that will export Outlook for Mac archive to PST it in a proper manner without any technical assistance. So, in this entire write-up, we will go to explain the automated tool both for Windows and Mac that will help you to export Outlook for Mac archive to PST.

Let’s have a look at why we choose the automated tool over the manual method.

Reason to Choose Automated Over Manual Method

Mac Outlook Converter

• Permits to export Mac Outlook to PST in 5+ file formats
• Keep on-disk folder hierarchy
• Export selective data using the date filter option
• Split large PST file into smaller ones
• The standalone application doesn’t need any supportive tool
• Supports all the latest version of Mac OS X
• Grant to export emails along with there attachments

Outlook Mac Exporter

• Permits to Convert Mac Outlook Archive to PST file into multiple file formats
• Preserve original folder structure throughout the process
• The standalone application doesn’t need any supportive software
• Split large PST file into smaller ones to avoid corruption issues
• Selected data items to export Mac Outlook to PST

To check the working of the automated tool read the upcoming section.

Steps for Converting Mac Outlook Archive to PST

• Convert Mac Outlook OLM file into Windows PST

Export Mac Outlook OLM file

• Open Mac Outlook go to the Tools menu then hit the Export button

• Now, in Export to Archive File window, choose data items accordingly

• Browse the destination folder for OLM file then press Save button

• Once the exporting process completed hit the Finish button

The selected data items are successfully exported to the location. Go to the desired location and access the exported OLM file.

Also Read: Complete Guide to Export Outlook for Mac 2011 to Windows Outlook

Convert Mac Outlook OLM file into Windows PST

For this process we have two different tools one for Mac OS X and another for Windows OS X. Choose them according to the need.

Step 1: Mac Archive to PST tool For Mac OS X

• Download Mac Archive to PST tool and install it

• Choose Add file / Add folder option to add the OLM file

• Select the PST file format as Export type

• Browse the destination folder to preserve the converted file

• Hit the Export button to start the conversion process

Navigate to the destination folder to access the Mac Outlook PST archive file.

Adobe cs5 crack for mac. Step 2: Outlook for Mac Archive tool for Windows OS X

• Download Outlook for Mac Archive tool and launch it

• Click on Add file button to add Mac Outlook file

• Select PST file format from Export type

• Browse the destination file folder for converted PST file

• Hit the Export button to initiate the conversion process

Once the process is completed navigate to the desired location where you get the Outlook for Mac Archive PST file.

Import PST file into Windows Outlook

• Open Windows Outlook navigate to File option
• Choose Import/Export option to add PST file
• Select Import from another program of the file that hit the Next button
• Browse the converted PST file from the desired location
• Hit the Finish button to initiate the process

Wait for a while! As the process is completed open Windows Outlook and now you will able to access the data items that you export from Mac Outlook.

The reasons why we don’t explain the manual method are listed below.

Consequences of the Manual Method

As we talk about the manual method one of the major limitations is they are required to perform in series and very long or you maybe require the need for technical assistance because if one steps are missed somehow, then the whole process gets messy. Some more drawbacks of manual methods are listed below:

• Need technical assistance for execution
• Time-consuming and longer to perform
• May require additional settings
• Size issues and security
• Doesn’t maintain the data accuracy

To overcome the limitation of the manual method that’s why we explain only the automated tool in this article.

Also Read: Export Mac Outlook 2016 Mailbox To PST

The Last Line

Outlook For Mac Online Archive

Hopefully, you will know the drawbacks of the manual method, and by simply following these above steps, one can easily export the Mac Outlook file Archive to PST. Here listed above method will help you to convert the Mac Outlook file archive to PST in a trouble-free manner. These automated tools offer many filers option to export selected file data.